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This section describes the handling of contacts in SORMAS. At this point, it should be noted that SORMAS works with contact situations, which ensures accurate epidemiological documentation. This becomes clear when contact persons were involved in several contact situations for different index cases - as a result, several contact situation files are created for the same contact person (the program recognizes these by means of duplicate detection, see Chapter 2.1.2.1).
Advantage: The personal data and recorded follow-up calls are synchronized between the individual contact situations created and do not have to be entered again.
Contact Directory
The contact directory is accessed via the Contacts menu item in the blue ribbon on the left-hand side. It contains a tabular overview of all contact situations and offers the option of filtering and exporting them in a similar way to the case directory (you can find out more about the filter options in chapter 3.1.2). The contact directory can be sorted in ascending or descending order according to the various criteria shown by clicking on the respective column heading. Please note that the visibility and editing options of contact situations depend on your user role and the limited responsibility assigned to you. Depending on the user rights, it is also relevant in which responsibility the index case of the contact situation is located. Detailed information on user rights can be found in the document "User roles" at www.sormas-oegd.de and in the admin manual.
The different views of the contact list can be selected using the buttons at the top of the screen; the selection is highlighted in dark blue:
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The default view "Contacts" is the preselected view when calling up the contact directory and contains a tabular overview of selected information such as: Contact classification, contact status, contact category, vaccination status and type of contact
In the detailed view, in addition to the columns known from the contact list, further personal information on the respective contact person is displayed, such as gender, age, district, etc: Gender, age, district and address as well as the linked index case and the reporting SORMAS user are displayed.
The follow-up entries made for the respective contact situations are listed under Follow-up/ calls. These can be created in two ways: Either calls made are documented in the Follow-up tab in the corresponding contact file (see chapter 3.3.2.7) or the entry is generated by the contact person using a symptom diary (the latter can be recognized by a cell phone image within the rectangle).
In the overview of follow-up calls, the first and last name of the contact person is listed with the date of the last contact and an overview of the follow-up calls made in the last 10 days. The legend of the different colored fields is listed below the table
(A). You can use this list to get a quick overview of the follow-up status of the individual contacts. The time period displayed can be precisely adjusted using the "From" and "To" fields displayed directly above the list (B) or using the "Previous" and "Next" buttons.
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Export
In the header area of the contact directory, SORMAS offers the option of exporting the currently displayed data. The export is made to a CSV file, which can then be read and edited in a spreadsheet program. The export button is only displayed in the two views "Contacts" and "Detailed".
The exported data corresponds to the data records shown in the list, which can be customized using the filter function. This is described in the following chapter. Depending on the number of selected data records, the export may take a moment.
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Three different export formats are offered:
Simple export: This file contains basic information on the respective contact event such as contact classification and status, first and last name as well as the ID of the assigned index case and the reporting:n SORMAS user:in.
Detailed export: This file contains the basic information of the "simple export" and additional information from the contact sheet such as address, telephone number, quarantine periods, reported symptoms and any assigned events.
Tracking export: This export contains the information from the tracking view as well as detailed information on the individual calls such as date and time, the status of the person called (available, cooperative) and the symptoms of the contact person.